It is the intent of the Board of Education to
provide for the reasonable and orderly transaction of
business and to assure citizens of their right to appear
before the Board.
Introduction of Items Not Appearing on the
Agenda:
Members of the Board of Education or Administration
may introduce subjects not listed on the agenda. In
like manner, any citizen of the District,
parent of a child enrolled in the District, student,
staff member, or representative(s) of an organization
operating in the District may introduce subjects not
listed on the agenda. However, no action shall be
taken in a regular meeting on a subject not listed on
the published agenda, except when:
- the Board, by majority vote of those members
present, determines that the meeting is a special
meeting to respond to an emergency situation;
- the Board determines, by either a 2/3 majority
or if unavailable a unanimous vote of all Board members present, that the need to take action arose
after the posting of the agenda;
-
the matter was properly posted for a previous
meeting occurring not less than five (5) days
earlier, and was continued to an adjourned meeting
for the purpose of taking action.
Discussion of Agenda Items
Discussion of items on the agenda by any person
other than a Board member shall be allowed upon
recognition of the individual, and under the guidance
of the presiding officer of the Board unless the
Board by majority vote agrees to disallow such a
discussion. It shall be understood that only
residents of the District schools, students in the
District, employees and their representatives may be
allowed the privilege of the floor. The only
exceptions shall be members of the staff or
individuals who have been requested by the
Superintendent or Board to present a given subject.
Request for Placing an Item on the Agenda
Any citizen of the District, parent of a child
enrolled in the District, student, staff member, or
representative(s) of an organization operating in the
District may request the placement of a matter on the
Agenda provided that the applicant files a written
request with the Superintendent. The Superintendent
upon receipt of a properly executed request for
placing an item on the agenda
shall forward the request to
the Board as soon as it is received. A date for a
Board hearing will be set as soon as practicable,
bearing in mind such considerations as conformance to the Brown Act
and Roberts Rules of Order regarding such matters, allowing
sufficient time to gather pertinent information, assembling members of the staff who have sufficient
knowledge of the subject, and placing
the matter on the printed Agenda of a Regular Board Meeting. The
Superintendent shall notify the individual or group of the time and
the place of the hearing of the requested item.
To be acceptable, a written request for Board
consideration of a matter should include:
- name, address and telephone number of the
person or persons wishing to speak and the name of
the organization or group represented, if any;
- statement of action to be requested of the
Board and pertinent background information leading to
the request.
At the discretion of the Board, limitations may be
placed upon the length of time any subject may be
discussed, the number of persons permitted to speak
to a given subject, and the time to be allotted to
each speaker.
Delegation
As a delegation, any citizen of the District,
parent of a child enrolled in District schools,
students, member of the staff, or representative(s)
of an organization operating in the District may
address topics not appearing on the agenda. The Board
will not take action on any item presented under
“Oral Communications,” except as agreed to
by a majority of members present. The Board may
consider requests made under “Oral
Communication” for items to be placed on the agenda at a
future date.
“Oral Communication” will be heard near
the beginning and ending of all regular and adjourned
regular business meetings.
The president may limit the time devoted to
presentations. Advance notice of a delegation’s
intention to appear is requested.
Rules of Conduct
- No person shall orally initiate charges or
complaints against individual employees of the
District at a public meeting of the Board. All such
charges or complaints shall be presented to the
Superintendent and/or the Board in writing, signed by
the complainant. All such charges, if presented to
the Board directly, shall be referred to the
Superintendent for investigation and report.
- Remarks by any person addressing the Board
which reflect adversely upon the racial, religious,
economic, or political views, character or motives of
any person on the staff, and Board, or at the meeting
are out of order. Persistence in such remarks shall
be grounds for summary termination, by the Board president,
of the person’s privilege of address.
- No boisterous conduct shall be allowed at any
time.
- All persons addressing the Board must identify
themselves by name and address.
- There will be no smoking at public Board
Meetings.
Changes in Procedures
All procedures are subject to adjustment at the
discretion of the Board in order that its business
may be conducted in the most constructive manner.
Legal Reference:
Education Code
78 “Governing Board” defined
35144 Special meetings
35145 Public meetings
35145.5 Agenda; public participation; regulations
35146 Closed sessions
52034(c) Reasonable opportunities for each school site
council representatives to meet with governing board
Government Code
54950 Open Meetings, et. seq.
Policy Adopted: November 3, 1980
Policy Revised: February 17, 1987
Policy Revised: April 6, 2004
