Irvine Unified School District

SPECIALIST: NUTRITION SERVICES DEFINITION Under the supervision of the Director of Nutrition Services, performs accounting, budgeting and financial functions on all matters relating to the Nutrition Services department, including Federal and State Child Nutrition Programs. This position requires strong communication, organizational, analytical, and problem solving skills. ESSENTIAL DUTIES AND RESPONSIBILITIES Develop and manage department budget: create and maintain spreadsheets to monitor budget expenditures, review and verify available funds, and make adjustments as needed. Develop and maintain site based profit and loss documents. Prepare monthly Nutrition Services account reconciliations. Enter data, verify input/output, research discrepancies and work with vendors to correct them, as necessary. Responsible for department billing and receiving. Contact vendors, obtains oral and written quotes. Responsible for the preparation of bid and purchase order forms, the pricing and ordering of supplies and equipment. Responsible for keeping abreast of available funding opportunities, i.e. - State or Federal grants. Process, maintain and manage all Federal free and reduced price meal applications. Maintain documentation to support the department’s State and Federal reimbursements. Attend meetings, seminars, and conferences applicable to job requirements. Coordinate and assign work flow of Nutrition Services Department. Perform other duties and assume other responsibilities as assigned. QUALIFICATIONS Knowledge of: · General accounting principles, practices, procedures and methods. · Principles, practices and legal requirements of public or school district purchasing. · Computer application programs for accounting, databases and word processing, such as Excel, Word, Access, IFAS (Bi-Tech). · Applicable state/federal laws, District policies and regulations governing school districts and child nutrition programs. · Basic methods, procedures and practices of financial and statistical record keeping. Ability to: · Communicate and work effectively with others. · Perform complex accounting tasks that involve the exercise of independent judgment. · Understand and interpret a wide variety of policies, laws, rules and regulations. · Work with a high level of independence and with little direct supervision. · Organize and prioritize work and adhere to established deadlines. · Generate comprehensive written reports involving complex data in a proficient manner. TRAINING AND EXPERIECE Any combination of experience and/or education in fiscal and financial budget management which demonstrate an ability to perform the duties of this position. A bachelor’s degree in accounting, management or other related field is highly desirable. PHYSICAL The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; walk, use hand or fingers, handle or feel objects, tools or controls, and talk or hear. The employee is occasionally required to stand, stoop, kneel, crouch or crawl and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts. The noise level in the work environment is usually moderate.